Pre-Travel Planning and Authorizations
Securing Official Travel Orders
Obtaining official travel orders is the initial and most critical step. These orders constitute the formal authorization for travel, outlining the purpose, destination, dates, and specific activities permitted. Thoroughly review the orders, ensuring you understand every detail and restriction. Verify the accuracy of all information, including travel dates, destinations, and authorized activities. Any discrepancies must be immediately brought to the attention of the issuing authority. Travel outside the bounds of your orders can result in serious disciplinary action, potentially including financial penalties or even legal consequences.
Navigating Passport and Visa Requirements
A valid passport is your gateway to foreign soil. Ensure your passport is current and has sufficient remaining validity for the duration of your trip, and also take into account the additional months required by the destination country. The expiration date must be well beyond your planned return. If your passport is nearing its expiration date, renew it immediately. Additionally, determine visa requirements for your destination. Requirements vary widely based on citizenship, purpose of travel, and the specific country. Research visa regulations well in advance, as the application process can take considerable time. Submit your visa applications early to avoid delays or complications that could impact your travel plans.
Attending Security Briefings and Conducting Risk Assessments
Security briefings are mandatory for most foreign travel undertaken by DoD personnel. These briefings provide essential information regarding potential threats and risks associated with the destination country. Pay close attention to the details presented, including information on local security conditions, potential hazards, and any recommended safety protocols. Complement these briefings with a thorough risk assessment. This assessment should consider various factors, including the political climate, crime rates, and local customs. Identifying potential threats will empower you to make informed decisions and take proactive measures to mitigate risks.
Accessing Information from the Foreign Clearance Guide (FCG)
The Foreign Clearance Guide (FCG) is an invaluable resource for DoD personnel. The FCG provides comprehensive information on country-specific regulations, operational considerations, and travel advisories. Before your departure, consult the FCG for your destination. Familiarize yourself with any specific requirements, restrictions, or protocols that apply. This knowledge can prove invaluable in navigating unfamiliar situations and complying with local laws and customs.
Health and Medical Preparations
Securing Vaccinations and Medical Consultations
Consulting a healthcare professional is essential to assess your health risks and receive appropriate guidance. Schedule a medical consultation well in advance of your travel. Discuss your itinerary, medical history, and any potential health concerns. Receive the recommended vaccinations for your destination. Certain regions may require specific vaccinations or preventative medications to protect against diseases prevalent in the area. Make sure you obtain the proper prescriptions.
Ensuring Health Insurance and Medical Coverage
Verify that your health insurance plan provides adequate coverage for international travel. Understand the terms and conditions of your coverage, including medical evacuation, emergency care, and any limitations. Carry your health insurance cards and relevant policy information with you. Know the procedures for accessing medical care in your destination country. Research local hospitals, clinics, and emergency services. Have readily available contact information for your insurance provider and any emergency medical assistance services.
Assembling an Emergency Medical Kit
Prepare a basic emergency medical kit to address minor ailments and injuries. Include essential items such as pain relievers, antiseptic wipes, bandages, and any personal medications you regularly take. Consult your healthcare provider for recommendations on additional items to include in your kit. Know how to use each item in your kit and carry it with you at all times, especially when venturing away from established medical facilities.
Financial Preparations
Budgeting and Currency Exchange
Creating a comprehensive travel budget is vital for controlling your expenses and avoiding financial surprises. Include all anticipated costs, such as transportation, accommodation, food, entertainment, and incidentals. Research the exchange rate for the local currency. Determine the best method for exchanging currency. Consider using your credit or debit card for purchases.
Banking and Credit Card Notifications
Notify your bank and credit card companies of your travel dates and destination. This will prevent your accounts from being blocked due to suspicious activity. Inquire about any fees associated with international transactions and inform your bank and credit card providers of your travel plans.
Financial Contingency Planning
Establish a financial contingency plan to address unforeseen expenses or emergencies. Set aside a portion of your budget for unexpected costs. Consider carrying a combination of cash, credit cards, and a debit card. Keep a separate emergency fund readily available. Be prepared for situations requiring immediate access to funds.
Communication and Technology
Developing a Communication Plan
Develop a clear communication plan that outlines how you will stay in contact with family, colleagues, and supervisors while abroad. Determine the communication methods you will use, such as phone calls, text messages, or video chats. Familiarize yourself with local telecommunications regulations and any restrictions on the use of communication devices. Keep those in your chain of command updated of your plans.
Securing and Properly Using Technology
Protect your electronic devices from cyber threats and data breaches. Install security software, such as antivirus and anti-malware programs, on your devices. Back up your data regularly. Be cautious when connecting to public Wi-Fi networks. Avoid accessing sensitive information on unsecured networks. Download any necessary apps. Ensure you are familiar with local regulations, especially related to technology.
Legal and Regulatory Compliance
Understanding Local Laws and Customs
Research the laws, customs, and cultural norms of your destination country. Respect local traditions and customs. Avoid any activities that may be considered offensive or illegal. Understand the legal implications of your actions. Be aware of local restrictions, such as those related to photography, alcohol consumption, or public behavior.
Meeting Reporting Requirements
Comply with all applicable reporting requirements related to your foreign travel. Keep track of your activities, expenses, and any interactions with foreign nationals. Be prepared to submit reports to your command as required. Know the procedures for reporting any incidents, violations, or concerns.
Being Aware of Prohibited Items and Activities
Become familiar with any prohibited items or activities within your destination. Understand the regulations regarding the import and export of goods. Avoid carrying any items that are illegal or restricted. Refrain from engaging in any activities that could put you at risk or compromise your mission.
Packing and Essential Items
Preparing a Thorough Packing List
Create a detailed packing list of essential items based on your destination, the climate, and the planned activities. Consider the type of clothing you will need, personal hygiene items, and any necessary supplies. Pack light and smart.
Carrying Important Documents
Carry copies of your passport, visa, travel orders, and other essential documents. Store these copies separately from the originals. Keep electronic copies of important documents on your devices or in a secure cloud storage. Have readily available contact information for embassies, consulates, and emergency services.
Dressing and Appearance
Dress appropriately for the local climate and culture. Research the local customs regarding dress codes. Avoid clothing that may be considered offensive or provocative. Dress to blend in.
During Travel – On Arrival and Safety
Safety Protocols
Be aware of your surroundings. Report any suspicious activity to the appropriate authorities. Be alert and aware of any signs of danger. Review and familiarize yourself with all safety protocols.
Communication and Reporting
Stay in touch. Keep others informed of your activities and whereabouts. In the event of any issues or incidents, promptly report it to the appropriate authorities.
Local Assistance
Research the local resources and support systems. Identify resources for medical care. Identify your chain of command and contact information.
Returning and Reporting
Upon your return, complete all required reports and debriefings. Ensure you comply with all relevant regulations.
Conclusion
Preparing *prior to foreign travel* requires meticulous planning, attention to detail, and a commitment to compliance. This comprehensive checklist is designed to assist DoD personnel in navigating the complexities of international travel, minimizing risks, and ensuring a successful and safe experience. By proactively addressing each of these areas, you can significantly increase your preparedness and confidence when venturing abroad. Your safety, the success of your mission, and the reputation of the DoD depend on your diligent preparation.
Resources
Defense Travel Management Office (DTMO): Official website for travel regulations and guidance.
Centers for Disease Control and Prevention (CDC): Information on health risks and vaccination recommendations.
Department of State: Travel advisories, country information, and consular services.
Your local security office and chain of command: For specific mission-related guidance.
Foreign Clearance Guide (FCG) website: Information on country-specific requirements and regulations.
Your Unit’s SOP (Standard Operating Procedures) for Foreign Travel.
